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Personal Assistant to Chief Executive

Hartlepool, County Durham
£12.50 to £17.50 Per Hour
Job Type
7 Sep 2022

Personal Assistant to Chief Executive

Location: Hartlepool

Job Type: Temporary

Duration of booking: Expected to be 3 months with a potential extension

Proposed start date: ASAP

Sector: Healthcare

Base: Hospital

Band: 5

Pay Rates:

£12.50 - 15.50 paye per hour

£13.50 - £16.50 paye inclusive per hour

£14.50 - £17.50 umbrella per hour

Working Days and Hours: Monday to Friday, 9am - 5pm 37.5 hours per week

Job Summary

Toprovidehighquality,professional,effective/ efficientPersonal Assistantand administrativeservices to the Director and Deputy Director of Planning and Performance,meetingthehighdemandsofthepost,by beingflexible,professionalandorganised.The post holder will provide a high-level secretarial and administrative support primarily to the Strategy, Operation and Performance Teams, which includes key deliverables covering Operational Planning and Performance, Business Intelligence, and Project Management & Improvement Office. This will include the provision of administrative support to various meetings and working groups that may be established.

Job Description

  • Manage executive-level diaries and monitor emails with the ability to recognise appropriate level of prioritisation and escalation
  • Co-ordinate and manage a portfolio of meetings across the directorate which will be both regular and ad hoc
  • Hold a portfolio of tasks at various stages of completion without losing focus and to horizon scan for potential issues
  • Have a structured and organised approach to ensure the demands of the role can be continuously met
  • Execute work in a timely manner to fast paced and often changeable deadlines
  • Have excellent communication and relationship building skills, as liaison with a range of internal and external stakeholders is essential to this role
  • Manageanelectronicdocument libraryensuringversioncontrolismaintainedsothatonlylatestversionsofinformationare incirculation at anygiventimetopreventanyre-workbeingrequired
  • To be able to compile draft presentations/ documentation and proof read reports before final approval, sign off and submission by senior team
  • Proactively manage meetings and events as required including arranging venues and hospitality, sending calendar invites, drafting agendas, collating and circulating meeting papers, attending meetings and taking minutes/notes and action logs, maintaining a records of attendance and declaration of interest, and ensuring that all actions are followed up in accordance with agreed timescales

Education/ Qualifications

  • Degree/ Diploma or equivalent level of experience
  • RSA Level 3 Typing/ NVQ Level 3 or equivalent level of experience
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  • Job Reference: 706410198-2
  • Date Posted: 7 September 2022
  • Recruiter: Your World Healthcare
    Your World Healthcare
  • Location: Hartlepool, County Durham
  • Salary: £12.50 to £17.50 Per Hour
  • Sector: Administration
  • Job Type: Permanent