Our client a leading law firm are currently recruiting for someone to join their General Office team in a Facilities Assistant / Receptionist role. This will be based in their offices in Maidstone, Kent and will report into the Building Services Lead. This is a full-time role and the team operate a shift pattern, Monday - Friday, covering the hours of 8am - 5pm, so availability between these hours is essential. Some travel to their Canterbury office will be required from time to time.
What they are looking for
This role requires an enthusiastic, self-motivated individual with a flexible and positive attitude. You will demonstrate a proactive approach that actively supports colleagues on a daily basis to ensure excellent service delivery. Equally important, you will have excellent communication skills enabling you to communicate well at all levels.
Whilst previous experience in a similar role is preferential, we welcome applications from all levels. An Apprenticeship may be available for a candidate with the right attitude and temperament that wants to develop with us, full supervision, training, and development opportunities will be provided.
The general office team are fundamental to the day to day running of the business and provide internal support across the firm and teams to enable them to achieve their goals and targets. No two days are the same and tasks will include:
- Handling incoming and outgoing post
- General administration and reception duties
- Moving physical files, supplies and services around the buildings
- Recycling duties as part of our sustainability programme
- Occasional Banking duties as required
- Delivery and collection of post/ documents from other buildings, businesses, and the courts
- Collecting catering/hospitality supplies/ordering stationery
- Assisting with office moves
- General maintenance of buildings and facilities, including minor repairs and decorating to ensure the buildings are maintained to a high standard
- Assisting the Building Services Lead with health and safety matters and managing outside contractors as directed
- Holding the emergency on call phone (rota basis) and responding to any issues that may arise out of hours
- Keyholder for all sites
- Other reasonable duties to support the needs of the team
Are you the right person?
The role would suit a proactive self-starter who works well under pressure, learns quickly and can prioritise their workload, using their initiative when required.
You will need to demonstrate excellent communication skills and be comfortable building relationships and providing support to people at all levels across the business. You will be well organised and able to prioritise your workload in this busy role. Although, due to the nature of the role, you must be flexible with a positive attitude to work and prepared to respond to the needs of the business. You should be a team player who is flexible to meet the needs of the team and the business.
To be considered for the role you would need to demonstrate minimum academic achievements of at least 5 GCSE's A - C (including English and Mathematics), with further qualifications being desirable. Additionally, you must have a full clean driving licence to utilise the firm's van to perform the full duties.
What they offer you
They offer a friendly and welcoming environment. Whilst they expect their people to work hard, they also want you to enjoy their work and establish successful careers with them. Therefore, they offer everyone the opportunity to train, develop and grow.
In return you will receive a competitive salary, pension, 23 days holiday per year, plus an additional day at Christmas, private medical insurance, life assurance, group income protection, staff discounts, social events and much more. Their employees also benefit from a discretionary annual bonus scheme.
Interpersonnel Recruitment is operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search. We are pleased to receive a significant number of applications for most roles advertised.
We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion.
Interpersonnel is an equal opportunities employer. All our current vacancies are on our website