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Executive Assistant

Nottingham, Nottinghamshire
Job Type
8 Sep 2022

We have an exciting opportunity available for a Executive Assistant to join our team based in our Nottingham Head Office. You will join us on a full time, permanent basis and in return you will receive a competitive salary.

We are the UK's largest independent supplier of laboratory equipment, chemicals and consumables. Because of our independence, we have a unique approach to sourcing and supplying the highest quality, best value products and brands. Supplying to a wide range of sectors creates a diverse and interesting customer base as well as providing countless opportunities to grow and expand.

The Executive Assistant Role:

You will provide the highest level of administrative support to the Board of Directors and assist with organisation of their diaries and travel itineraries and SLS company events. As our Executive Assistant you will also be providing administrative support to the HR team and the management of the reception area including the welcoming of all visitors to the SLS offices.

This exciting role will require you to have the ability and competence in the following areas

  • Arranging travel to worldwide destinations, booking transfers and hotel accommodation. Drafting itineraries and collating all necessary paperwork.
  • Arrange meetings and coordinate diaries
  • Prepare the board pack and agenda for board meetings as well as other meetings involving members of the Board.
  • Gathering and collating information to ensure Directors are prepared for all meetings.
  • Ensuring expenses are claimed and reconciled.
  • Sending out announcements, emails and letters etc on behalf of the Directors.
  • Take minutes and write up meeting notes
  • Managing the reception

What we're looking for in our Executive Assistant:

  • 3-5 years working in an Executive Assistant or similar position where you have been supporting an Executive team.
  • Experience of running and organising large corporate events
  • Exceptional administration skills, confident user of all Office 365 packages and other company specific IT systems.
  • Excellent oral and written communication skills, being able to communicate at all levels.
  • Highly organized with the ability to prioritise workload and manage multiple, conflicting deadlines with attention to detail and within agreed timelines.
  • Strong attention to detail
  • Proactive individual, able to work on own initiative
  • Ability to work in a fast-paced environment
  • Confident to liaise with the Board of Directors, Senior Management Team and Department Managers.
  • Experience in dealing with strict adherence to confidentiality requirements
  • Forward thinking team player with a flexible attitude
  • Ability to successfully work in a ("virtual") team environment
  • Basic knowledge of Employment Law and HR practices and procedures

About Us:With a Nottingham based Head Office, but with customers all over the UK, we are a stable and growing company who have an excellent reputation in the market.

We have proudly supported the NHS and scientific community over the course of the Pandemic as well as supporting the education sector with vital supplies to be able to aid teaching children affected by school closures.

We are passionate about our people and have developed a strong team dynamic who are welcoming and supportive of new individuals joining the company.

We are also proud to be a Living Wage Employer.We offer support, training and ongoing development as well as giving you further career opportunities and promotions.

We offer a competitive salary, 25 days holiday, annual profit share bonus, NEST pension contribution and onsite parking. We are accessible by Tram being based within a few minutes work of the nearest tram stop.

To apply for this Executive Assistant role please click 'Apply' now! we would love to hear from you!

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  • Job Reference: 707321851-2
  • Date Posted: 8 September 2022
  • Recruiter: Scientific Laboratory Supplies
    Scientific Laboratory Supplies
  • Location: Nottingham, Nottinghamshire
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent