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Data Management Specialist

Chula Vista, California
Job Type
8 Sep 2022

Chula Vista Administration - Chula Vista, CA

Salary: $63,000 - $70,000


Since 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life-changing services to thousands of individuals annually through programs in five core focus areas: Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. Learn more about the great things happening with MAAC at


Under the Senior Data Manager's direction, the Data Management Specialist will play a key role in developing and maintaining MAACs Salesforce database for programs, support teams with data collection, and utilize data to make data-informed decisions. The Data Management Specialist is also responsible for training staff in data entry, quality assurance techniques, and continuous quality improvement efforts. This role is responsible for maintaining data integrity by using ad hoc queries, reports, and dashboards to review, monitor, and report program outcomes.


The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

  • Handle all basic administrative database functions including user account maintenance, custom objects and records, setting permissions, data importing, data mapping, and testing systems to fully determine its operational reliability.
  • Stay current on new Salesforce features and functionality and provide recommendation on how to use the platforms features to improve the user experience.
  • Perform file and database audits to ensure accuracy, consistency, compliance and completeness of data entry by programs.
  • Supports teams in Continuous Quality Improvement (CQI) activities including using data to make data informed decisions, improving program quality, and revising databases to reflect updates to programming.
  • Proactively identify issues that may negatively impact integrity of data and communicates solutions.
  • Train staff in how to navigate the Salesforce system and features.
  • Assist in writing and maintaining technical documentation and training materials
  • Support teams with technical assistance related to data entry and quality assurance techniques and troubleshoot data collection challenges the teams may encounter.
  • Collaborate with the Learning & Evaluation Department, Program Directors, Program Managers, and staff and communicate data effectively.
  • Develop and maintain Salesforce reports and dashboards.
  • Provide ad-hoc data reports as needed for internal and external stakeholders

Knowledge of:
  • Salesforce database administration, including user account maintenance, creating custom objects, running reports, and troubleshooting problems.
  • High level of computer proficiency, including working with data management systems and Excel spreadsheets.
  • Strong communications skills with demonstrated experience presenting data cross-functionally.
  • Proven team player, delivery-focused, yet flexible and creative when called upon.
  • Well-developed facilitation and collaboration skills
Ability to:
  • Ability to develop and maintain data dictionaries and other data management documents (fidelity check lists, data plans and specifications, etc.) to support teams with data collection, analysis, and usage
  • Work collaboratively with staff to determine what data are necessary to measure outcomes critical to the organization and how the data should be reviewed, analyzed, and acted upon on a regular basis.
  • Be proactive, always thinking of new ways to implement data systems throughout the organization.
  • Maintain professional behavior and act as a role model both at the work site and in the community.
  • Consider all points of view and works toward decisions that reflect the greater good of the organization.
  • Understands the organization and its programs to manage outcomes.
  • Bachelors degree in social science, statistics, or a related field is required
  • 1-3 years of database management experience is required
  • Familiarity with dashboards and data visualizations
  • Salesforce or CRM database experience preferred
  • Non-profit or government agency experience preferred.

Listens attentively to others. Asks clarifying questions to gain a better understanding of the other persons views and underlying assumptions

Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers

Identifies and takes advantage of opportunities for personal and professional development

Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines

Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems

Follows rules, regulations, and policies; positively contributes to implementing changes

Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes


Must have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza , pertussis and measles as required by state and federal regulations prior to the first day of employment.


The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.


All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.

Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.


Must have and maintain a valid California Drivers License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAACs insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.

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  • Job Reference: 707267272-2
  • Date Posted: 8 September 2022
  • Recruiter: MAAC (Metropolitan Area Advisory Committee)
  • Location: Chula Vista, California
  • Salary: On Application
  • Sector: Consulting & Corporate Strategy
  • Job Type: Permanent