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Courier Dispatcher (On Call) - Santa Fe Springs

Location
Santa Fe Springs, California
Job Type
Permanent
Posted
2 Sep 2022

Job Functions, Duties, Responsibilities and Position Qualifications:

General Description:

As a Courier Dispatcher at WestPac Labs, you will be responsible for various administrative duties for the Logistics Department. A Courier Dispatcher will ensure medical specimens, orders, and supplies are delivered effectively and efficiently throughout the region to clients, Draw Sites, and Laboratories. 

The Courier Dispatcher at WestPac Labs will:

Essential Job Functions:

  • Monitor locations of Couriers to coordinate service and schedules.
  • Dispatch medical specimens, supplies, and Couriers to the appropriate locations determined by client requests.
  • Answer phone calls and direct them to the appropriate Logistics Department team member.
  • Oversee all communications within region and provide Logistics Manager with updates.
  • Communicate with clients, Draw Sites, and Laboratories to address questions, problems, or requests for service.
  • Record and maintain files or client request records and other dispatch information.
  • Demonstrate familiarity with various office machines, including facsimile machines, copiers, and scanners.
  • Receive, sort, and prepare all reports for each delivery route and their corresponding Courier.
  • Ensure laboratory supplies and return specimen(s) are sent out via Courier to the appropriate location in a timely manner. 
  • Establish and maintain a line of communication with Logistics Manager, Laboratory, and Draw Sites.
  • Provide Couriers with information about traffic problems like construction areas, accidents, congestion, weather conditions, and other hazards.
  • Present self professionally and maintain a positive relationship with clients and Couriers.
  • Ensure client and Courier information is updated accurately within the company's Delivery Management System.
  • Participate in and support all Quality Assurance and Quality Improvement endeavors for the laboratory, as necessary.
  • In addition to typical work schedule, may be scheduled to work weekends, work split shifts, overtime, holidays, and attend mandatory company meetings, as necessary.
  • Be required to perform other job duties, as necessary. 

Knowledge, Skills, and Abilities:

  • Be detail oriented and have the ability to handle sensitive/confidential information, work independently, and be team-oriented. 
  • Possess excellent verbal and written communication skills.
  • Be results and performance driven with a focus on continuous improvement and learning.
  • Possess skills in active listening, critical thinking, reading comprehension, and time management.
  • Have knowledge of principles and processes for providing customer and personal services.
  • Have knowledge of administrative concepts including strategic planning, resource allocation, and coordination of people and resources.

Required Education and Experience:

  • Have a completed high school diploma or equivalent.
  • Experience in a high volume, fast-paced work environment.

Preferred Education and Experience:

  • Have 1-3 years of experience within a Logistics or Administrative role.

Travel:

  • Meet applicable company insurance guidelines and release Department of Motor Vehicles driving records if required to drive or operate a company vehicle in the performance of their duties. Must comply with company driving policies and procedures.
  • Participate in occasional travel to interact with Division personnel, attend meetings, or participate in educational training, as needed.

Physical Demands:

  • Have the ability to require lifting and carrying objects up to 25 pounds.
  • Be able to reach, stoop/bend, kneel/crouch, push/pull, and walk.
  • Engage in moderate to frequent computer work.
  • Engage in moderate to frequent use of telephone and fax.
  • Have the ability to see, hear, talk, and respond adequately.

Scheduled Weekly Hours:

1

Work Shift:

Company:

WestPac Labs, Inc.

Sonic Healthcare USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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Details

  • Job Reference: 702094547-2
  • Date Posted: 2 September 2022
  • Recruiter: WestPac Labs, Inc
  • Location: Santa Fe Springs, California
  • Salary: On Application
  • Sector: Call Centre / Customer Service
  • Job Type: Permanent