This position performs professional work in the development, design, analysis, administration, reporting and communication of the Police Department's operating and Capital Improvement Program (CIP) budgets. Work involves monitoring deadlines, collecting, summarizing, and consolidating data; allocating variances of funding sources; analyzing and interpreting complex information, administering various department budgetary programs and grants.Major Duties
- Responsible for the development of the annual operating and Capital Improvement Program (CIP) budgets.
- Assists department staff in various divisions with their budgetary needs and directs them on the proper financial management including year to date spending.
- Conducts meetings with department heads and prepares them for Council Committee budget meetings.
- Meets with vendors to discuss purchases such as uniforms and equipment
- Coordinates purchases with the Contracts and Procurement Department to ensure that all guidelines are being followed.
- Provides technical, analytical, and operational support.
- Plans, designs, and implements departmental CIP budget policies, and monitors CIP expenditures.
- Administers and monitors leases and related purchase programs; meets with lease program representatives to coordinate program activities; and ensures timely payments for lease programs.
- Establishes and maintains budget records and files.
- Performs other related duties as required.
Bachelor's Degree in accounting, finance, or a related field; Master Preferred; supplemented by a minimum of three (3) years of budget preparation, analysis, and administration experience preferably in government service; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Knowledge Required by the Position
- Knowledge of financial systems and capital budgets and its composition, process and impact on various business and government operations
- Knowledge of government funding sources and the applicability of these sources
- Knowledge of technical methodologies, verbiage, discussion, etc. associated with budget operations
- Knowledge of organizational operational procedures, outcomes, and impact on financial strength
- Skill in managing a broad range of time sensitive deadlines to include budget preparation, attending meetings, and communicating vital information
- Skill in analyzing complex data related to general funds, appropriations, expenditures, salaries, risk management, grant management and other areas
- Skill in interpreting a wide range of information including financial statements, operating budgets, laws, ordinances and policies and procedures
- Skill in effectively communicating complex data and information to many different audiences
- Ability to perform complex financial, statistical, budgetary, and cost analyses
- Ability to use independent and professional judgment
- Ability to interpret laws and regulations, ensure compliance with accounting practices and procedures, make sound recommendations and/ or implement appropriate accounting mechanisms.
- Ability to develop a structural balance between revenue and cost categories
- Ability to accurately assess financial system needs and implement procedures for
- efficient financial management
- Ability to pursue and justify new funding sources for the City
- Ability to monitor time effectively
- Ability to work with a diverse group of people
- Ability to communicate effectively, clearly, and concisely
- Ability to envision a broad organizational vision
This position reports directly to the Chief of PoliceGuidelines:
Guidelines include Generally Accepted Accounting Principles (GAAP), Governmental, State and Federal laws and regulations governing municipal budget and financial administration, City and departmental rules and regulations, and City ordinances, policies, and procedures. These guidelines are clear and specific but may require interpretation in application.Complexity:
Work requires analysis and judgment in accomplishing diversified and complex duties. Work requires the exercise of independent judgment within the limits of guidelines, policies, standards, and precedents.Scope and Effect:
The position acquires new sources of funding for the City and analyzes associated data.Personal Contacts:
Contact is typically with co-workers, auditors, elected officials, City employees, other local government officials and the public.Purpose of Contacts:
Contacts are typically to give and exchange information, resolve problems, and provide services.Physical Demands:
Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to lift objects up to 10 pounds.Work Environment:
Work is typically performed in an office sitting at a desk. Walking to and from different office will be required.Supervisory and Management Responsibility